Superintendent

Ron Haugen

REGULAR SCHOOL BOARD MEETING
March 14, 2002

Introduction



Roll Call


Closed Session







Reconvened in Open Session





Roll Call




Supt. Report





















Board President


Board Members





Modification of the Agenda


Consent Agenda


Open Forum







Quality of Education Survey






Certified Contract Addendum




Bid Award







Bid Award for Remodeling Bldg. at GHS






Purchase of Property






Clarification on Traditional & Year Round School







Redistricting




Preliminary Budget Presentation



Procedure for Requesting a Change in Calendar Format

Board Training and Workshops

Adjourned

1. The regular meeting of the Gadsden School Board convened in open session at 5:30 p.m. with Board President David Garcia presiding. This meeting was held in the Loma Linda Intermediate School Cafeteria located at 1451 Donaldson Avenue in Anthony, New Mexico.

Board Members present were Mr. David Garcia, Mr. Daniel Rollings, and Mr. Santiago Burciaga. Ms. Luz Vargas and Ms. Agueda Mora arrived late.

Mr. Rollings moved to go into Closed Personnel Session pursuant to Session 10-15-1, H-2, NMSA 1978 as amended for personnel employment recommendations, retirements, and resignations; and for Real Property and Water Rights pursuant to 10-15-1, H-8, NMSA 1978 as amended for Purchase of Land/Property. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 5:30 p.m. Only matters pertaining to personnel employment recommendations, retirements, and resignations, and for the purchase of land/property were discussed in closed session.

2. The Board reconvened in Open Session at 7:24 p.m. with President David Garcia presiding. Mr. Rollings moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.

The Pledge of Allegiance was recited and the Mission Statement was read.

3. Board members present were Mr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, Mr. Santiago Burciaga, and Ms. Agueda Mora.

Programs, Reports, and Correspondence

A. (1) Loma Linda Student Choir Presentation. The Loma Linda Reports Choir sang for the Board.

(2) Science Olympiad Students Recognition. Mr. Larry Mills informed the Board of the Science Olympiad students activities and their placements at State Competitions. The Board and the Superintendent gave recognition certificates to the students and their coaches.

(3) Gadsden Teen Court . Trey Huggins - Cancelled

(4) Even Start Presentation . Ann Steinhoff and Gloria Gonzales gave an overview of the Evenstart Program. This is a program to provide education to the parent to teach their children early so that their children can be successful. The school that has this program is Chaparral Elementary School.

(5) Supt. Haugen reminded the Board that the Gadsden School Board is hosting the Spring Region VII NMSBA meeting on April 23rd. Supt. Haugen said that the Canutillo ISD invited the district to attend a conference they are hosting on April 25th. Mr. Haugen requested that the Board move the school board meeting from April 25th to the 24th. The Board was in agreement. Supt. Haugen also informed the Board of the NMSBA Conference he attended and was held in Santa Fe regarding Board and Superintendent Relationships. Mr. Haugen gave the Board the Visibility Report for the month of February.

B. Board President. s Report. Pres. Garcia assured the staff members from Desert Trail Intermediate that he received their petitions showing their support for year-round education.

C. Board members. Ms. Mora reported on the Leadership Conference Members she, Ms. Vargas, and Mr. Haugen attended in Santa Fe. Mr. Rollings gave a plaque of recognition to Ms. Genevieve Chavez for her dedication, leadership, and devotion to Santa Teresa High School.  Mr. Burciaga thanked all the people that made presentations tonight. Ms. Vargas thanked Mr. Trujillo for hosting the Board meeting tonight, and Mr. Haugen for his leadership.

5. Modification of the Agenda. Ms. Mora moved to approve the agenda as presented. Mr. Haugen recommended approval of the motion. Motion carried unanimously.

6. Consent Agenda. Ms. Vargas moved to accept the Consent Agenda Agenda as presented. Supt. Haugen recommended approval of the motion. Motion carried unanimously.

7. Open Forum. Ms. Toni Jacquez spoke on behalf of her staff, her students, and her parents of Chaparral Elementary in support of year-round education. Ms. Zavala expressed her concern about the bathrooms at Gadsden High. Several teachers and parents from the Chaparral Elementary spoke in support of year-round education. Ms. Norma Nunez expressed her concerns about suspensions and the bathrooms at Gadsden High School.

8. Action Items

A. 2001-2002 Quality of Education Survey . Local Board Questions"--The Board recommended that on question two the words year-round schedule be substituted by . continuous learning calendar (year-round schedule). .  Ms. Mora moved to approve the five Board questions for the Quality of Education Survey with the change of year-round schedule to continuous learning calendar (year-round schedule).  Supt. Haugen recommended approval of the motion. Motion carried unanimously.

B. Certified Contract Addendum . This is an addendum for those employees that request tuition reimbursement in regards to accepted/approved college coursework. Mr. Rollings moved to approve the Certified Contract Addendum as presented by both Mr. Haugen and Mr. Forestal. Supt. Haugen recommended approval of the motion. Motion carried unanimously. 

C. Bid Award for Wastewater System Upgrade at Chaparral for Wastewater Elementary . Supt. Haugen said that he recommends that the low System Upgrade bidder Smith and Aguirre Construction Company be awarded the at Chaparral Elem. bid for the wastewater system upgrade at Chaparral Elementary for a total amount of $244,401.00. Mr. Burciaga moved to approve the bid award to the low bidder Smith and Aguirre Constr. Co. for the Wastewater System Upgrade at Chaparral Elementary. Supt. Haugen recommended approval of the motion. Motion carried unanimously.

D. Bid Award for Remodeling Band Room & Health Bldg. at GHS. Supt. Haugen said that Mr. Chavez had received a bid protest from Band Room Lara Builders, Inc. saying that Duran Construction (the low bidder) and Health failed to list subcontractors performing work in excess of $5,000. Mr. Chavez said that this protest is invalid and stated the reasons.  Mr. Rollings moved to table the bid award for Remodeling the Band Room and Health Building at GHS for further clarification. Supt. Haugen recommended approval of the motion.  President Garcia, Ms. Vargas, Mr. Rollings, and Mr. Burciaga voted yes; Ms. Mora voted no. Motion carried.

E. Purchase of Property. Supt. Haugen recommended the purchase of land in the Santa Teresa area on Domenici Highway and McNutt Road for the purpose of building an elementary school. Mr. Burciaga moved to purchase the property located on Domenici Highway and McNutt Road to build an elementary school.  Supt. Haugen recommended approval of the motion. Pres. Garcia, Ms. Vargas, Mr. Burciaga, and Ms. Mora voted yes; Mr. Rollings voted no.

F. Clarification on Traditional & Year-Round School . Supt. Haugen said that the administration recommends that we currently leave all Year-Round style schools on their existing calendar format and that individual school campuses be allowed to bring their request to the superintendent and board should they propose to change calendar formats. Mr. Rollings moved to approve the recommendation of the Superintendent. Pres. Garcia, Ms. Vargas, Mr. Rollings, and Mr. Burciaga voted yes; Ms. Mora voted no. Motion carried.

9. Discussion Items

A. Redistricting . Supt. Haugen said that he has information from two companies that do this type of service. Mr. Haugen said he would like to get RFP. s (requests for proposals) from these companies. Mr. Rollings recommended that the County Clerks Office also be approached about doing the redistricting. Supt. Haugen will request RFP. s.

B. Preliminary Budget . Ms. Arrieta gave an overview of the 2002-2003 budget process year-to-date. She said that the Budget Calendar and the Committee Goals have been adopted. The public hearing dates have been set. She gave a report of the estimated revenues. She said that all schools will have full-day kindergarten.

C. Procedure for Requesting a Change in Calendar Format. Supt. Haugen said that he has come up with a procedure whereby individual schools can request a change of school calendar format.  The procedure was discussed by the Board. 

D. Board Training And Workshops. Supt. Haugen recommended that the Board have a Board meeting on March 28th at 5:00 p.m. at the Central Office Conference Room for the Superintendent. s Evaluation and also to discuss Board communication. The Board agreed to have this Special Board Meeting. He recommended that the Board periodically have training sessions and workshops.

10.  Mr. Rollings moved to adjourn the meeting. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board adjourned their meeting at 9:39 p.m.