Superintendent


Ron Haugen

Gadsden Logo


REGULAR SCHOOL BOARD MEETING
February 10, 2003

 1325 W. Washington ST.
P.O. Drawer 70
Anthony, NM 88021
Phone: (505)882-6200
Introduction 1. The regular meeting of the Gadsden School Board convened in open session at 6:00 p.m. with President David Garcia presiding. This meeting was held in the Desert Trail Intermediate School Cafeteria located on 310 E. Lisa Drive in Chaparral, New Mexico.
Roll Call Board Members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, and Ms. Agueda Mora. Mr. Burciaga arrived at 6:05 p.m.
Closed Session Mr. Rollings moved to go into Closed Session for Personnel pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel recommendations for employment, retirement, resignations, and transfers, and for Real Property and Water Rights pursuant to 10-15-1, H-8, NMSA 1978 as amended. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 6:02 p.m. Matters pertaining to person- nel recommendations for employment, retirement, resignations, and transfers, and real property were discussed in closed session.
Reception 2. At 7:05 p.m. the Board came out of Closed Session and had a reception for the two Board Members who's term has expired and this will be their last meeting -Ms. Agueda Mora and Mr. Santiago Burciaga. The Board presented them with a plaque and thanked them for their service. The outgoing members made comments regarding their tenure as board members.
Reconvened In Open Session 3. The Board reconvened in Open Session at 7:40 p.m. Mr. Rollings moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Roll Call 3. Board members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel l Rollings, Mr. Santiago Burciaga, and Ms. Agueda Mora. Trey Huggins was the student representative that was present. Trey Huggins led the Pledge of Allegiance and read the Mission Statement
Supt.'s Report 4. Programs, Reports, and Correspondence
A. (1) La Mesa Elementary Program-The First Graders of La Mesa Elem. performed several numbers for the School Board and the audience.
(2) Supt.'s Report - Supt. Haugen thanked Principal Armendariz- Chavez and her staff for hosting the school board meeting and for their hospitality. Supt. Haugen thanked community members for their support in passing the Bond Issue and the Two-Mil Levy. He said that the Student Leadership Council will be making a presenta- tion to the Senate Finance Committee on Thursday in Santa Fe, NM. The purpose of the presentation is to request funding from the State Legislature in the amount of $15 million to begin construction of a high school in Chaparral. Four students--Nolan Tarkington, Charles Ramirez, Lori Peņa, and Trey Huggins gave the same pre- sentation to the Board that they will make to the Senate Finance Committee. Supt. Haugen said that Sunland Park Elementary will be recognized by the State Legislature as one of the high improving schools in the state. They have demonstrated significant gain over the last two years. Supt. Haugen gave the Board an article on the El Paso Times regarding the Food Services Dept. and a copy of the New Mexico School Boards Association newsletter.
Board Pres. B. Board President's Report- Pres. Garcia thanked the students that will be going to the Legislature and wished them luck with their presentation. Pres. Garcia also thanked the Board Members that will be leaving the Board--Ms. Agueda Mora and Mr. Santiago Burciaga. He thanked them for their hard work during their terms in office.
Board Members C. Board Member-Mr. Rollings thanked Ms. Mora and Mr. Burciaga for their dedication. He also congratulated Ms. Vargas for her victory in the School Board Election. Mr. Rollings made positive statements about the improvements at Desert View Elementary under the direction of Mrs. Susan Yturralde particularly with the Balanced Literacy Program. Mr. Burciaga said that it was a difficult decision not to run for a Board position but he said it has been very difficult attending meetings because of his job's demands.
Student Rep. D. Student Representative - Student Representative-Trey Huggings reported on event happenings at Gadsden High School.
Modification of the Agenda 5. Modification of the Agenda-Mr. Rollings moved to approve the Agenda as presented. Supt. Haugen recommended approval of the motion. Motion carried unanimously
Consent Agenda 6. Consent Agenda-Ms. Mora moved to approve the Consent Agenda as presented. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Open Forum 7. Open Forum-No comments
Configuration Of Chaparral Area Schools 8. Action Items
A. Configuration of the Four Schools in the Chaparral Area-Supt. Haugen said that the configuration of the four schools in the Chaparral area has been discussed and it has been decided to leave the three existing schools with their current configuration and make Sunrise Elementary a K-5 facility. Ms. Mora moved to approve the letter to be sent to the State Superintendent as written regarding the configuration of the Chaparral area schools. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Electrical Upgrade at The Old English Bldg At GHS B. Bid Award for Electrical Upgrade at the Old English Bldg. at GHS- Supt. Haugen recommended approval of the low bidder, Carver Electric, for a total amount of $85,000 for bid lots #1 and #2 for upgrading the existing old English building electrical power. Ms. Vargas moved to approve the bid award to Carver Electric for Electrical Upgrade at the Old English Building at Gadsden High School. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Electrical Upgrade at San Miguel & La Mesa C. Bid Award for Electrical Upgrade at San Miguel Elem. & La Mesa Elem.- Supt. Haugen recommended approval of the next low bidder, Lynco Electric Co., for Electrical Upgrade at San Miguel Elem. & La Mesa Elem. Supt. Haugen said that a new FireAlarm/Sound System will be installed and the existing electrical system will be upgraded. The low bidder is considered non responsive due to their failure to list one of their subcontractors. Mr. Burciaga moved to approve Lynco Electric Co. as recommended for the electrical upgrade at San Miguel and La Mesa elementaries. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Accessibility at Anthony Elementary D. Bid Award for Accessibility at Anthony Elementary -2002-Supt. Haugen said that facility modifications had to be made to an existing portable in the old primary building and to the women/men's toilets to meet ADA requirements at Anthony Elementary School. Mr. Burciaga moved to approve the Bid Award for Accessibility at Anthony Elementary. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Policies for Approval E. Policies for Approval: JCH-Confidentiality of Student Records, JDD- Pregnant and/or Married Students, JE-NM School Health Manual, JEB-Student Accidents, JEC-Blood Drives, JEF-Dispensation of Medications, JEG-Immunization of Students, JEH-Students With Communicable Diseases-Supt. Haugen said these policies are up for approval. At the last Board meeting the Board accepted them for review. Ms. Mora moved to approve these policies as presented and as listed. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Board Participation at Meetings via Telephone 8. Discussion Items
A. Participation in Board Meetings Via Telephone-Supt. Haugen said that the Attorneys sent school districts this draft policy because the Open Meetings Act does allow Board Members to participate in meetings via telephone when it is difficult or impossible for a Board member to attend meetings in person. After discussion, Ms. Mora asked for the Board's consensus to direct Supt. Haugen to continue refining this policy and present to the Board at a later date. The Board agreed.
Closed Session 10. Mr. Rollings moved to reconvene in Closed Session for Personnel Session Pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel recom- mendations for employment, retirement, resignations, and transfers; and for Real Property & Water Rights Pursuant to 10-15-1, H-8 NMSA 1978 as amended. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 8:25 p.m.
Open Session The Board reconvened in Open Session at 9:00 p.m. Mr. Rollings moved to reconvened in Open Session. Supt. Haugen recommended approval. Motion carried unanimously.
Supt.'s Contract Extension President Garcia announced that the Board will extend Supt. Haugen's contract to June 2005 and that the benefits will remain the same. His salary will be determined after the New Mexico Legislature determines public school funding for next school year's budget. Mr. Rollings moved to approve the superintendent's contract as stated by President Garcia. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Adjourned 11. Mr. Burciaga moved to adjourn the meeting. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board adjourned the meeting at 9:05 p.m.