Superintendent


Ron Haugen

Gadsden Logo


REGULAR SCHOOL BOARD MEETING
February 27, 2003

 1325 W. Washington ST.
P.O. Drawer 70
Anthony, NM 88021
Phone: (505)882-6200
Introduction 1. The regular meeting of the Gadsden School Board convened in open session at 6:00 p.m. with President David Garcia presiding. This meeting was held in the Desert Trail Intermediate School Cafeteria located on 310 E. Lisa Drive in Chaparral, New Mexico.
Roll Call Board Members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, and Ms. Agueda Mora. Mr. Burciaga arrived at 6:05 p.m.
Closed Session Mr. Rollings moved to go into Closed Session for Personnel pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel recommendations for employment, retirement, resignations, and transfers, and for Real Property and Water Rights pursuant to 10-15-1, H-8, NMSA 1978 as amended. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 6:02 p.m. Matters pertaining to person- nel recommendations for employment, retirement, resignations, and transfers, and real property were discussed in closed session.
Reception 2. At 7:05 p.m. the Board came out of Closed Session and had a reception for the two Board Members who's term has expired and this will be their last meeting -Ms. Agueda Mora and Mr. Santiago Burciaga. The Board presented them with a plaque and thanked them for their service. The outgoing members made comments regarding their tenure as board members.
Reconvened In Open Session 3. The Board reconvened in Open Session at 7:40 p.m. Mr. Rollings moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Roll Call 3. Board members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, Mr. Santiago Burciaga, and Ms. Agueda Mora. The student repre- sentative was not present.
Supt.'s Report 4. Programs, Reports, and Correspondence
A. (1) The Desert Trail Intermediate Student Program- Mr. Carson and his class interacted with the Board members and other people in the audience with boomwhackers to the beat of music.
(2) Supt.'s Report - Supt. Haugen gave the Board members a copy of the School District Report Card. He gave them information on the Excellence for Student Achievement Award and requested that the Board select one of the two names of administrators to be turned in to the New Mexico School Boards Assoc. for this award selection. Supt. Haugen read a list of the 17 campus Teachers of the Year. He said that the five finalists have been selected and he read the names. The Gadsden Teacher of the Year will be named at the May 2nd Teacher of the Year Reception. Supt. Haugen said that the Santa Teresa High School student members of the Future Educators of America sent a post card from Florida where they went to compete.
Board Pres. B. Board President's Report- Pres. Garcia gave a report on the Board Members Institute that he and other Board members attended on February 20-22, 2003 in Santa Fe, NM. Pres. Garcia thanked all the Teacher of the Year Candidates. Pres. Garcia asked Supt. Haugen to look into the legal aspects of the use of templates to get notes at IEP meetings. He stressed confidentiality of these meetings.
Board Members C. Board Member-Ms. Mora reminded Pres. Garcia to select a new person to serve on the NM State Board of Directors. Mr. Rollings congratulated the 17 Teacher of the Year Candidates and the five finalists. He again extended his appreciation to Ms. Mora and Mr. Burciaga for their service on the School Board. Ms. Vargas also thanked Ms. Mora and Mr. Burciaga for their service on the Board. Mr. Burciaga spoke about the positive aspect of the Teacher of the Year program.
Student Rep. D. Student Representative - Not present
Modification of the Agenda 5. Modification of the Agenda-Mr. Burciaga moved to modify the agenda by pulling out agenda item 7A Personnel Report 2002-2003 and making it Action Item 9E. Supt. Haugen requested that agenda item 7F be deleted from the Agenda. Supt. Haugen recommended approval of the motion with the change he requested. Motion carried unanimously. The Board approved the motion as stated to include the request by the Superintendent
Consent Agenda 6. Consent Agenda-Ms. Mora moved to approve the Consent Agenda with the two modifications made. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Open Forum 7. Open Forum-The Chaparral Community Health Council, Ms. Angie Hamels spoke about a letter they are sponsoring and that will be send to all the area representatives and senators supporting the need for a high school in Chaparral and urge them to support funding for the construction of this high school. Mr. Moncrief said that the GFT ran a survey on the calendar because there was some discontent with the proposed school calendar. He said that he had 75 responses. He read the results. Mr. Moncrief thanked the two outgoing Board Members
Bid Award for Mesquite Elem. Addition 8. Action Items
> A. Bid Award for Mesquite Elementary School Addition - 2003-Supt. Haugen said that the district received $1.5 million from Critical Capital Outlay Council this year to build additional classrooms at Mesquite Elementary. Mr. Haugen recommended acceptance of the bid award to Ray Ward & Sons for a total amount of $1,327,700. Supt. Haugen said that the low bidder and the second low bidder withdrew their bid because they made inadvertent errors. Mr. Burciaga moved to approve the bid award for the Mesquite Elementary School addition as recommended. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Proposed Calendars for School Year 2003-2004 B. Proposed Calendar for 2003-2004 School Year-- Supt. Haugen presented the proposed traditional calendar and the proposed continuous calendar for the 2003-2004 school year. Supt. Haugen gave a summary of the discussions held with principals and the Trenches Committee that lead to these proposed calendars. The principals discussed these calendars with their staffs. Mr. Rollings commended the Superintendent, the Principals, and the Trenches Committee for their work on these calendars. He requested that the Superintendent look into the year round school and report to the Board on how it is working. Mr. Rollings moved to approve the calendar proposals for both the traditional and the continuous learning calendars as presented by Supt. Haugen. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Lease Agreement Between GISD and the Texas Migrant Council C. Memorandum of Understanding Between GISD & Texas Migrant Council, Inc.-The Memorandum of Understanding that was submitted by the Texas Migrant Council, Inc. was reviewed by the Gadsden District's attorney and changed the format to meet the New Mexico Leasing Code and renamed it Lease Agreement. Supt. Haugen said that this Agreement outlines the responsibilities of each party. This program will be housed at Mesquite Elementary and will be very beneficial to that community. Ms. Vargas moved to approve the Lease Agreement Between GISD and the Texas Migrant Council, Inc. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Grievance Policy GBM D. Grievance Policy GBM-Supt. Haugen said that a minor change was made to the grievance procedure Page 2 to change the number of days from 5 days to 10 days. This changes was made to give concerned parties a little more time to respond to a grievance. Ms. Vargas moved to table this item and place it at the next Board meeting as a policy to be accepted for review. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Personnel Report E. Personnel Report-Mr. Burciaga moved to approve the Personnel Report as amended in closed session. Supt. Haugen recommended approval. Motion carried unanimously.
  8. Discussion Items-None
Adjourned 10. Ms. Mora moved to adjourn the meeting. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board adjourned the meeting at 8:37 p.m.