Superintendent


Ron Haugen

Gadsden Logo


REGULAR SCHOOL BOARD MEETING
May 22, 2003

 1325 W. Washington ST.
P.O. Drawer 70
Anthony, NM 88021
Phone: (505)882-6200
Introduction 1. The regular meeting of the Gadsden School Board convened in open session at 6:00 p.m. with President David Garcia presiding. This meeting was held in the Gadsden Middle School Cafeteria located on 1325 West Washington Street in Anthony, New Mexico.
Roll Call Board Members present were Dr. David Garcia, Mr. Daniel Rollings, Ms. Luz Vargas, Mr. Fred Garza, and Ms. Maria Saenz.
Closed Session Mr. Rollings moved to go into Closed Session for Personnel pursuant to 10-15-1, H-2, NMSA 1978 as amended to discuss personnel actions, and for Supt. Real Property & Water Rights Pursuant to 10-15-1, H-8, NMSA 1978 as amended to discuss acquisition of land. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 6:00 p.m. Only matters pertaining to personnel actions were discussed in closed session.
Reconvened In Open Session 2. The Board reconvened in Open Session at 7:06 p.m. Mr. Garza moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Roll Call 3. Board members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, Mr. Fred Garza, and Ms. Maria Saenz. Mr. Rollings led the Pledge of Allegiance and Mrs. Vargas read the Mission Statement.
Supt.'s Report 4. Programs, Reports, and Correspondence
A. (1) A. Ms. Millie Williams, Principal of Chaparral Middle School, recognized two students who are outstanding spellers. Jocelyn Flores, a 8th grader, competed in the El Paso Times Spelling Bee and got 10th place out of 169 students. She is also a straight A student. Ms. Williams also introduced Ms. Cabello, who trained Luis Garcia, a 7th grader, for the Spanish Spelling Bee. Luis got 3rd place in State and won $300
B. Mr. George Foster, Gadsden High School Principal, announced that GHS helped Raymundo Flores so he can go to Washington, D.C. in July to receive recognition for his art work. Mr. Foster recognized several groups who received many honors in different areas. Ms. Hamilton and Mr. Whitener, FFA Advisors introduced students that competed in region and state competitions and received awards. Mr. Carrasco, Auto VICA Sponsor, recognized students that competed in skills contests on auto service technology and came home with many trophies and scholarships. Mr. Mills, MESA Sponsor, recognized several of his students who competed in MESA and Science Olympia. These students also came home with many trophies. Mr. Foster also recognized three students that received metals in the track meet.
(2) Supt. Haugen thanked all the students for their accomplishments. Supt. Haugen gave the Board members a schedule of the interviews for the various administrative positions that are open in the district. He asked the Board to change the Board meeting of June 12th to June 19th and cancel the meeting of June 26th. The Board agreed with this change. Supt. announced the new football coach at Santa Teresa High School, Mr. Jeff Pineda.
Board Pres. B. Board President's Report- Pres. Garcia said he was very impressed with the behavior of the students at the graduation of Gadsden High, Santa Teresa High, and Desert Pride Academy. He also thanked the teachers and administrators and wished them a safe summer.
Board Members C. Board Member-Mr. Rollings said he also was very impressed with the graduation ceremonies. He thanked everyone that invited the Board to all of the end-of-the-year celebrations. Mr. Rollings also congratulated Charles Ramirez for his participation as a student representative on the Board. He also said that Mr. Ramirez received a $100,000 scholarship for college in the northwestern part of the country. He also received the Desert Warrior award.
Student Rep. D. Student Representative - Not present
Modification of the Agenda 5. Modification of the Agenda-Mr. Rollings moved to modify the agenda by moving item 9B Policy GCF-Professional Staff Orientation/Mentoring Process and include with agenda item 8C. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Consent Agenda 6. Consent Agenda-Ms. Vargas moved to approve the Consent Agenda as modified. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Open Forum 7. Open Forum-Ms. Ruiz and Ms. Griffith spoke about safety issues at Gadsden High School
Audit Findings 8. Action Items
A. Status and/or Resolution of Corrective Action on Audit Findings-Mr. Rollings moved to approve the Status and/or Resolution of Corrective Action on Audit Findings as submitted by Ms. Arrieta. Sup. Haugen recommended approval of the motion. Motion carried unanimously.
Preliminary Budget B. Preliminary Budget for Fiscal Year 2003-04 for Submittal to SDE- Ms. Arrieta thanked all the campuses and the budget committee that helped put this budget together. Ms. Arrieta reviewed the Class Size Comparisons and Comparison of Raise vs. Medical Benefit Increases. Ms. Arrieta gave an overview of the Preliminary Budget Documents that will be submitted to the State Dept. of Education. The total budget is for $118, 712,725 and a budget adjustment request (cash balances to be used in 2003-04) of $4,214,408. Mr. Garza moved to approve the Preliminary Budget for Fiscal Year 2003-04 for Submittal to the State Dept. of Education. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Policies for Review C. Accept for Review Policy IF-District Course of Study, Policy IC- Monitoring of Instruction, and Policy GCF-Professional Staff Orientation/Mentoring Process - Supt. Haugen explained each of the policies. Mr. Garza moved to accept for review Policy IF, Policy IC, and Policy GCF. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Proposal for External Auditors D. Proposals for External Auditors for Fiscal Year Ended June 30, 2003-- Supt. Haugen provided four options the Board could select from for external auditors services. Mr. Rollings researched where the auditing Company of Lauterbach, Borschow, and Co. were recommended and approved for a two-year contract. After much discussion on this subject, Mr. Rollings moved to retain the company of Lauterbach, Borschow, and Co. without the conditions stated. The Board will go over the conditions at a later date. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Per Dieum for Board Meeting Attendance 9. Discussion Items-None
A. Board Member Per Diem for Board Meeting Attendance-Supt. Haugen said that the Board requested he look into the possibility of paying the Board Members a stipend or per diem for attending Board meetings. The information he got was from the Castille Firm which indicates that the Board can receive up to $75 per diem expenses for each Board or committee meeting attended. The Board agreed to look into being paid for every regularly scheduled school board meeting only and not committee participation or special meetings. Supt. Haugen will present a policy on this subject at the next Board meeting.
Proposed Amendments to Graduation Policies B. Proposed Amendments to Graduation Policies-Supt. Haugen explained the discrepancies on graduation policies between the two high schools. The Board agreed with the following statements: "In order to participate in the high school graduation ceremony, the students must have satisfactorily completed the required twenty-eight (28) credits and passed all six (6) areas of the New Mexico High School Competency Exam. Students on an Individualized Educational Program (IEP) must have satisfactorily completed a planned program of study as determined by the IEP committee." "All high schools will identify and recognize the top 10% of the graduation class as part of the graduation ceremony."
Adjourned 10. Mr. Garza moved to adjourn the meeting. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board adjourned the meeting at 9:26 p.m.