Superintendent


Ron Haugen

Gadsden Logo


REGULAR SCHOOL BOARD MEETING
August 22, 2002

 1325 W. Washington ST.
P.O. Drawer 70
Anthony, NM 88021
Phone: (505)882-6200
Introduction 1. The regular meeting of the Gadsden School Board convened in open session at 6:00 p.m. with Board President David Garcia presiding. This meeting was held in the San Miguel Elementary School Cafeteria located on 2316 W. Mesquite Road in San Miguel, New Mexico
Roll Call Board Members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, and Mr. Santiago Burciaga. Ms. Agueda Mora arrived at 6:10 p.m.
Closed Session Mr. Rollings moved to go into Closed Personnel Session pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel recommendations for employment, administrative recommendations, resignations, and transfers; and for Real Property and Water Rights pursuant to 10-15-1, H-8, NMSA 1978 as amended for discussion of real property purchase. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board went into closed session at 6:05 p.m. Only matters pertaining to personnel recommendations for employment, administrative recommendations, resignations, and transfers; and pur- chase of real property were discussed in closed session.
Reconvened In Open Session 2. The Board reconvened in Open Session at 7:20 p.m. with President David Garcia presiding. Mr. Rollings moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Roll Call 3. Board members present were Dr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, Mr. Santiago Burciaga, and Ms. Agueda Mora.
Supt.'s Report 4. Programs, Reports, and Correspondence
A. (1) San Miguel Students Presentation-Ms. Duncan, Principal, introduced the students that performed for Board and the audience.
(1) ENLACE Presentation-Ms. Elisa Sanchez said that ENLACE is Engaging Latino Communities for Education. The focus at the state level is policy analysis and develop- ment, leadership development, evaluation and communication. Lots of state conferences are being held for teachers and students to participate. The goal is to increase the Latino education and decrease the Latino drop-out rate and achieve a higher standard of living.
(2) GRADS Presentation-Mrs. Sharon Waggoner, said that this program is aimed at teen parents to help them stay in school and not be drop-outs. This program is to meet the needs of teen parents using combined resources of the collaborative partners in providing appropriate instruction, case management, mentoring specific to the needs of the teen parent and family bonding pursuit of higher education, and economic self-sufficiency in this high-risk population. They have abstinence pregnancy prevention programs. They provide many services to help students stay in school.
(3) Superintendent's Report-Supt. Haugen gave the Board a memo from the State Dept. of Education which states that Sunland Park Elem. is no longer a corrective action school. Supt. Haugen gave the Board information from NMSU Upward Bound Program. About 30 Gadsden students participated this summer in the mathematics and sciences program. Supt. Haugen gave the Board a copy of the Emergency Calling List. He said that he received correspondence from the SDE Public School Capital Outlay Council notifying him that Gadsden was awarded $6,752.810.00 for additions to STHS and MQ Elem. and for planning, design, and site investigation for the construction of a new elementary school in the north side of the district. Supt. Haugen gave the Board a copy of the Kindergarten Home Visit Survey. He also gave them an update on the SASI System, new software system. The transition is about 65% complete.
Board Pres. B. Board President's Report- No comments.
Board Members C. Board Member-Mr. Rollings complimented the GHS nursing facility. He informed that a grant was received through the Office of School Health to service specifically the La Mesa, San Miguel, and Mesquite Schools. The grant is called Kids Safe Program. Health wellness activities are also being planned by the nursing department. Mr. Burciaga thanked Ms. Duncan for hosting the Board. He also thanked Ms. Uribe and Ms. Phillips for working with children as they do. He expressed his gratitude for the GRADS Program.
Modification of the Agenda 5. Modification of the Agenda-Mr. Rollings requested to move agenda item 6C and make it item 8H, 6K to 8I, 9E to 9A, and add Item 8J Maintenance Audit--Open PO's, physical transactions, and work orders. Mr. Rollings moved to change agenda item 6C to 8H, 6K to 8I, and 9E to 9A. Supt. Haugen recommended approval of the motion. Motion carried unanimously. Mr. Rollings moved to add, according to the existing Board policy BDDB approved in 1992, 8J to request a maintenance audit, Open PO's, physical transactions and work orders. Supt. Haugen recommended approval of the motion. Mr. Rollings, Dr. Garcia, and Mr. Burciaga voted yes; Ms. Mora and Ms. Vargas voted no. Motion carried unanimously.
Consent Agenda 6. Consent Agenda-Mr. Rollings moved to approve the Consent Agenda as modified. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Open Forum 7. Open Forum-Two 9th grade students from GHS complained about the A&B scheduling at GHS.
Best Bid for Bond Sale 8. Action Items
A. Adoption of Best Bid for Bond Sale 2002-Ms. Arrieta said the bond sale bid was held and a very good rate was obtained. Mr. Paul Cassidy said that the best bid received was from U.S. Bancorp. Piper Jaffray for 2.796216 %. Mr. Cassidy recom- mended approval of the best bid U.S. Bancorp. Piper Jaffray. Mr. Burciaga moved to approve the Adoption of Best Bid for Bond Sale 2002 as presented and recommended. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Adoption of Bond Resolution 2002 B. Adoption of Bond Resolution 2002-Mr. Cassidy summarized the resolution authorizing the issuance and sale of GISD general obligation school building and refunding bonds, series 2002. Mr. Rollings moved to approve the Adoption of Bond Resolution 2002 as presented. Supt. Haugen recommended approval. Motion carried unanimously.
Debt Service Budget Transfer Within Function C. Debt Service Budget Transfer Within Function-Ms. Arrieta said that this will allow the district to payoff the bonds. This Budget Adjustment Request reflects the additional bond and interest payments that are required in order to retire the 1993 bond issue of $300,000 plus interest. Ms. Vargas moved to approve the Debt Service Budget Transfer Within Function as presented. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Bid Award for Evaporative Cooler Upgrade at SM & Misc. D. Bid Award for Evaporative Cooler Upgrade at SM & Misc. Work-Mr. Haugen said that this bid award is to replace evaporative coolers and install one new unit at San Miguel Elementary and install back flow preventors at various schools to meet State of NM Water Codes and to upgrade temperature boiler controls at Anthony Elementary. Mr. Burciaga moved to approve the Bid Award for Evaporative Cooler Upgrade at San Miguel School and Misc. Work. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Waiver for Classloads E. Waiver for Classloads-Supt. Haugen said that these waivers are due to be submitted to the State Dept. of Ed. in one week for classloads specially in the area of English. He said that these numbers will be adjusted if the course enrollment decreases. Mr. Garcia expressed his disagreement with these waivers. Ms. Mora moved to approve the Waiver for Classloads with the directive to try to keep every class below waiver requirements. Supt. Haugen recommended approval of the motion. Ms. Vargas, Ms. Mora, and Mr. Burciaga voted yes; Pres. Garcia and Mr. Rollings voted no. Motion carried.
Reconfiguration of Chaparral Schools F. Reconfiguration of Chaparral Schools-Supt. Haugen presented the proposed reconfiguration of the Chaparral Schools that has been discussed in prior Board meetings. Mr. Rollings moved to approve the proposed Reconfiguration of the Chaparral Schools. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
GRADS Contract G. GRADS Contract 2002-2003-Supt. Haugen presented the GRADS contracts for Santa Teresa High School and Gadsden High School for the continuation of the program. Ms. Vargas moved to approve the GRADS Contract 2002-2003. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Architectural Services Bid H. Architectural Services Bid No. 01-02-63-Supt. Haugen said that RFP's for Architectural Services were received and he is recom- mending to continue using Alley & Assoc. for the district's architectural services. Ms. Vargas moved to approve Alley & Assoc. for Architectural Services Bid No. 01-02-63. Supt. Haugen recommended approval of the motion. Motion carried unanimously
  I. Athletic Budget Increase for 2002-2003-Mr. Rollings said that STHS has changed to a new athletic district so they are no longer traveling long distances so he feels that if they did not use all the money last year and they are having a reduction in traveling, therefore, he wants clarification on why it is increased to $99,000. Ms. Arrieta clarified the adjustment. Ms. Mora moved to approve the Athletic Budget Increase for 2002-2003. Ms. Vargas and Ms. Mora voted yes; Pres. Garcia, Mr. Rollings, and Mr. Burciaga voted no. Motion failed.
  J. Maintenance Audit Report-Mr. Rollings requested an audit of the Maintenance Dept. on open purchase orders and physical transac- tions. Mr. Rollings moved for a request for audit of the mainten- ance specifically for open purchase orders and physical transac- tions. Pres. Garcia, Mr. Rollings and Mr. Burciaga voted yes; Ms. Vargas and Ms. Mora voted no. Motion carried.
Redistricting 9. Discussion Items-None
A. Redistricting-Mr. Chavez and Mr. Brent Morrison requested to discuss any changes the Board may want to make to the maps that were presented for discussion. Four plans have been presented to the Board and discussed. The Board is trying to stay with a plan that has the least split precincts. The Board directed that this item be placed in the next regular board meeting agenda under the action items.
Preliminary Facilities Report B. Preliminary Facilities Report-Supt. Haugen said that the Facilities Committee met last Thursday, to re-evaluate the entire master facilities plan. The elementary school at Santa Teresa will have some ripple effects in terms of enrollment and meeting the capacity of the schools. Another meeting is scheduled for the following Thursday and more preliminary information will be prepared for the Board. Mr. Rollings said that the administration has to start looking for land to build a high school at Chaparral. The prioritization for construction projects was discussed.
Honorary Student on the School Board of Education C. Honorary Student on the School Board of Education-Supt. Haugen said that he recommends that the student representative be selected from the Student Leadership Council as a non-voting liaison. He explained the process he intends to use.
Policy BC-The School Board D. Policy BC-The School Board-Supt. Haugen suggested a change to Policy BC to the section regarding offering letters of intent. He will present this policy to the Board as an action item at the next regular board meeting.
Tuition for Out-of-State Students E. Tuition for Out-of-State Students-Supt. Haugen asked for the Board's direction on allowing or not allowing out-of-state students to the Gadsden School District without paying tuition. The Board agreed to allow out-of-state children of school employees to attend Gadsden Schools without paying tuition.
Adjourned 10. Mr. Burciaga moved to adjourn the meeting. Supt. Haugen recom- mended approval of the motion. Motion carried unanimously. The Board adjourned their meeting at 10:30 p.m.