Superintendent


Ron Haugen

Gadsden Logo


REGULAR SCHOOL BOARD MEETING
October 29, 2002

 1325 W. Washington ST.
P.O. Drawer 70
Anthony, NM 88021
Phone: (505)882-6200
Introduction 1. The regular meeting of the Gadsden School Board convened in open session at 6:09 p.m. with President David Garcia presiding. This meeting was held in the Desert View Elementary School Cafeteria located on 425 Valle Vista in Sunland Park, New Mexico.
Roll Call Board Members present were Mr. David Garcia, Ms. Luz Vargas, and Mr. Daniel Rollings. Mr. Burciaga arrived at 6:20 p.m. Ms. Agueda Mora was absent.
Closed Session Mr. Rollings moved to go into Closed Personnel Session pursuant to 10-15-1, H-2, NMSA 1978 as amended for personnel recommendations for employ- ment, resignations, and transfers, and for Real Property and Water Rights pursuant to 10-15-1, H-8, NMSA 1978 as amended for discussion of Agreement of Sale for possible purchase of property. Supt. Haugen recom- mended approval of the motion. Motion carried unanimously. The Board went into closed session at 6:10 p.m. Only matters pertaining to personnel recommendations for employment, resignations, and transfers, and real property purchase were discussed in closed session.
Reconvened In Open Session 2. The Board reconvened in Open Session at 7:10 p.m. with President David Garcia presiding. Ms. Vargas moved to reconvene in Open Session. Supt. Haugen recommended approval of the motion. Motion carried unanimously
Roll Call 3. Board members present were Mr. David Garcia, Ms. Luz Vargas, Mr. Daniel Rollings, and Mr. Santiago Burciaga. Absent was Ms. Agueda Mora. Also present was Trey Huggins, Student Representative.
Supt.'s Report 4. Programs, Reports, and Correspondence
A. (1) Students from Desert View Elementary performed for the School Board and the audience.
(2) Student Representative to the Board Trey Huggins read the Board's Mission Statement.
Supt.'s Report-Supt. Haugen gave the Board information that was distributed at the Region VII Board Meeting that was held in Ruidoso. The Presenter was Jack McCoy from the NM State Dept. who presented information regarding the No Child Left Behind - New Federal Guidelines. Supt. Haugen also gave them information about the 2003 Legislative priorities as being presented by the New Mexico State Board of Education at this year's legislative session. Supt. Haugen gave the Board a copy of a memo from Ms. Lozano indicating who the math mentors are at each of the schools for this year. This is all part of the Gadsden math initiative. He gave the Board a copy of a flyer from the New Mexico School Board's Assoc. This year the NMSBA is hosting the Southwestern School Association Conference titled, "Celebrating Educational Opportunities for Hispanic Students." It will be held on March 21-23, 2003 in Albuquerque, NM. He encouraged the Board to attend this conference. Mr. Haugen presented the Gadsden Project Priority and Funding from the Facilities Committee. They met to prioritize the top ten facilities needs in the district for the upcoming critical capital outlay request that is due November 15th. The next meeting of the Facilities Committee will be November 18th. The next issue that needs to be addressed by the Facilities Committee is in the area of placement of students, attendance zones, etc. for the coming years with the construction of the new schools and other things that are taking place. Supt. Haugen also gave the Board a copy of the State Board of Education Meetings Agenda for their meeting of October 30-31, November 1, 2002. Supt. Haugen gave the Board a copy of a letter from students at the Gadsden High School's Panther Print Shop that is operated by students from the special programs. Supt. Haugen said that a meeting has been set up for the parents from Santa Teresa on November 25th . These will be the parents whose children will be attending the new elementary school. A meeting has already been held in La Union Elementary. Next Monday evening a meeting will be held with the people in the Chaparral area to talk about the high school project that is being proposed. He mentioned that elections will be held next Tuesday and many of the school facilities will be used as polling places. Schools are neutral grounds, nonpolitical entities. Supt. Haugen requested to have a special board meeting on Tuesday, November 12th at 5:00 p.m. for an auditors' exit conference to review the preliminary results of their audit. The Board reached a consensus to have a Board Meeting on November 12th at 5:00 p.m. to be held at the Gadsden Middle School Library.
Board Pres. B. Board President's Report- Board President's Report- Pres. Garcia spoke about the First Step Program. This is a parental and pediatric medical care in southern New Mexico to provide essential health care for women and children in our community. Ms. Duran, Executive Director of Memorial Medical, wants to give principals information about this program.
Board Members C. Board Member-Mr. Rollings praised Dr. Mel Morgan for his work at Gadsden. On behalf of the Board, Mr. Rollings presented a plaque and a framed letter to Mr. Amacher for Dr. Mel Morgan who couldn't be present to receive them. Mr. Rollings thanked the Board for supporting the renovation of the old band room to house the GHS nursing facility. Mr. Rollings gave a brief summary of the Facilities Committee meeting and what has been done so far in looking at obtaining land for a Chaparral high school.
Student Rep. D. Student Representative-Trey Huggins gave a report on the Student Advisory Committee meeting. He reported on the success of the Red Ribbon Week activities
Modification of the Agenda 5. Modification of the Agenda-Mr. Rollings moved to move agenda item 6A Personnel Report to action item 8D. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Consent Agenda 6. Consent Agenda-Mr. Burciaga moved to approve the Consent Agenda as amended. Supt. Haugen recommended approval of the motion. Motion carried unanimously
Open Forum 7. Open Forum-No comments
Resolution & Proclamation of Election 8. Action Items
A. Resolution & Proclamation of Elections-Supt. Ron Haugen introduced P the Resolution and Proclamation of Regular School District Election and School Bond Election and Public School Capital Improvements Tax Election and recommended adoption. Mr. Rollings moved to approve the adoption of the foregoing resolution. Motion carried unanimously. Supt. Haugen then introduced the Resolution Authorizing and Directing School Election Procedures and recommended adoption. Mr. Rollings moved to approve the adoption of the foregoing resolution. Motion carried unanimously.
New Elem. Schools at Chaparral & Santa Teresa Area Geothermal Systems B. Two New Elementary Schools-Chaparral & Santa Teresa Area /Bid Lots #7 & #8 Geothermal-Supt. Haugen said that there are three options: Option A is to go ahead and do both schools with geothermal heating & cooling. Option B is to do one school a with geothermal system and the second school with a four-pipe system. Option C is to do both schools with four-pipe refrigerated systems. He recommended going with Option A doing both schools with geothermal systems. Ms. Vargas moved to approve Option A doing both schools with geothermal systems. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
Agreement of Sale for Charter Hospital of Santa Teresa C. Agreement of Sale for Charter Hospital of Santa Teresa, Inc.-Ms. Luz Vargas requested to abstain from voting or discussion on this item. Supt. Haugen said he has been in negotiations with the brokers and the owners of the Charter Hospital of Santa Teresa, Inc. property. The lawyers are working on the wording of an Agreement of Sale. Mr. Rollings moved to direct the Superintendent to proceed with the Agreement of Sale for the Charter Hospital of Santa Teresa and authorize the Board President Dr. Garcia and Supt. Haugen to sign the agreement upon final approval of the contract with the Cuddy Law Firm. Supt. Haugen recommended approval of the motion. Dr. Garcia, Mr. Rollings, and Mr. Burciaga voted yes. Motion carried.
Personnel Report D. Personnel Report-Mr. Rollings moved to approve the amended Personnel Report as was discussed in closed session. Supt. Haugen recommended approval of the motion. Motion carried unanimously.
New School Naming Process 9. Discussion Items-None
A. New School Naming Process-Mr. Rollings said he wants to open this item of naming new schools for discussion. Pres. Garcia that he would like some guidelines in naming schools and have input from the community, parents, and students in naming their area school. Supt. Haugen recommended asking the PTO's to come up with a list of names to suggest to the Board but the Board is the one that makes the final decision. Mascots and school colors can be suggested at the same time. Several ideas were discussed.
Change of January 24th to In-service Day B. Change of January 24th to Instructional Preparation Day-Supt. Haugen said that the New Mexico Reading Association is hosting its State Conference in Las Cruces, and he feels that many teachers will be attend- ing this conference. To avoid calling a large number of substitute teachers, Supt. Haugen is requests to declare this day an in-service day. Teachers that are not attending the reading conference will have in- service activities at their building. The Board reached consensus to allow Supt. Haugen to proceed to notify parents that January 24th will be an in-service day and students will not attend schools that day.
Adjourned 10. Mr. Rollings moved to adjourn the meeting. Supt. Haugen recommended approval of the motion. Motion carried unanimously. The Board adjourned the meeting at 8:06 p.m.